Business travel management services
Balsamo offers more than just Business Travel Management Services, as we go beyond simply moving from place to place during a business trip. Discover all the advantages in choosing Balsamo.
We know how important it is for a company to plan business travel for its management as it can jeopardize the success of essential agreements with strategic partners. Moreover, companies often do not have adequate resources and time to organize and manage business travel in all its aspects, but at the same time, it is difficult to fully trust an outside agency.
That is why Balsamo offers business travel management services by working closely with the company and taking charge of all organization and management of guest mobility, including accessory services. We are flexible in handling requests and know how to prevent any unforeseen events. Find out what our services are in business travel management.
Which business travel management services do we offer?
Balsamo’s business travel management services make us different from our competitors. Let's have a look at them.
A 24/7 Service Management person for your business travel
One of the most appreciated services Balsamo puts at your disposal is a dedicated Service Manager, who works 24/7 on your business travel management. He will be your one-stop shop for travel arrangements throughout the duration of the trip. He will talk to individual chauffeurs, relieving you of any inconvenience, but keeping you constantly updated. Most importantly, he will avoid any unforeseen events by respecting the meeting time and place for each Guest, anticipating his every need. For instance, our cars can accompany guests to wherever it is the place of arrival, coordinating with the security services of Government or corporate entities.
The service manager will operate on a last-minute problem-solving basis. For instance, during the early months of the SARS-Cov-2 pandemic, we organized and completed repatriations of top managers and VVIPs by resolving any unforeseen bureaucratic issues in real-time. You will be updated on the location of every Guest and chauffeur thanks to our in-house developed integrated software, from which you can keep everything under control in a simple and intuitive way.Read more about our VIP transportation services
Focus on the details
Nothing in your business travel management can be left to chance. That's why Balsamo’s team is at your disposal to carefully plan every stage, move, and need of the travelers. We plan the route of every shift and monitor the traffic and the limits that can be found, especially in big cities such as New York City, Washington DC, Chicago, and so on. Besides, we take care of every guest’s request. We can provide them with interpreters and reception kits, stewards, and security service, to arrange visits and city tours in their spare time. To sum up, here are the main business travel management services of Balsamo:
- Route planning;
- Dedicated Service Manager 24/7;
- Greet and porter service;
- Hostess and stewards service;
- Security service;
- Welcome kits and other amenities for your Guests;
- Organization of spare time activities.
Vehicles as you need
Our fleet consists of different types of vehicles for every need. Here are the main ones:
- executive sedans;
- vans and minivans;
- limo boats;
In addition, we are expanding our hybrid and electric vehicle fleet to become more sustainable.
Some clients we have worked with
Balsamo Business Travel Management Services is a one-stop shop for companies that need executive services for their employees. That is why so many important Clients turn to us for the organization of top management mobility in the U.S.
For instance, we arrange the mobility for some of the participants of the World Economic Forum 2022 from the U.S. to Europe. A major event with an exceptional location in Davos, Switzerland. Five intense days, filled with initiatives and conferences on global concern issues, with the ultimate goal of ushering in a new era of global responsibility and cooperation. An event for which precision and punctuality were vital. For this reason, participants' shifts were coordinated and followed in real-time by two Service Managers on site.
The mobility of more than 40 guests was followed in real-time, starting from their arrival in Switzerland, at Zurich airport, to their first transfer to their hotels, and moving between each conference. Every aspect of the experience was taken care of across the board. Our Service Managers organized a gala dinner for our guests, working with Chef Enrico Cerea of Da Vittorio restaurant. During the evening, our staff also coordinated the chef's team and took care of the room setup. Meanwhile, secure in Balsamo's precision, our guests could stay focused on their speeches and lectures.
Want to know all our services for your business travel management?Contact us
The flexibility benefits in business travels
The buzzword for business travelers is flexibility. Our business travel management services are increasingly demanding convenience, speed, and precision, for the companies to have the freedom to change plans according to employees' needs, including invoices.
Trust is the foundation of every relationship. At Balsamo, it translates into managing each project in a reliable manner.
There are no rigid price lists as Balsamo strives to offer the customer the best solution in every business travel management service, while also trying to optimize costs. In addition, cancellation terms are stipulated according to the context and needs of the client. With a dedicated administration specializing in foreign taxation, Balsamo meets all customer billing needs, such as working through cost centers but also in ways to make it easier for customers' purchasing departments.